Last updated: 27 February 2018
Summary of Key Points
- We collect Personal Information when you provide information to Society through the Site and through other communications with Society.
- We may use Personal Information to provide Society products and services to you.
- We may share Personal Information with exam preparatory providers and other Society partners which provide products and services that may be of interest to you.
The Information We Collect
Information you provide to Society
You may provide Personal Information to Society in a number of ways, including: (1) through your use of the Site, such as registering for an account and signing up to receive newsletters; (2) through your online account with Society; (3) upon communicating directly with Society either electronically or by providing hard copies of documents; and (4) upon registering for Society conferences or events.
The Personal Information that we collect may include: your full name, business address, home address, email address, telephone number, credit card number, education, job description, employer, medical or health information, gender, religious/philosophical beliefs, marital status, date of birth, and other information that you provide directly to us.
Information collected by the Site through cookies and other tracking devices
Cookies. Cookies are small pieces of information that a website transfers to your computer. Our Site may use session ID cookies (expire when you close the browser) and persistent cookies (persist even after you close the browser), which help our Site run more smoothly and tailor content for you. Most web browsers have options that allow you to control whether or not to accept cookies and give you the option to delete all cookies. However, please note that disabling cookies in your browser may prevent access to some parts of our Site. Do Not Track Signals: Our Site is not currently configured to respond to a browser’s Do Not Track signals.
Clear Gifs (Web Beacons/Web Bugs). Our Site may employ a software technology called clear gifs (a.k.a. Web Beacons/Web Bugs), which helps us to better manage content on our Site by informing us what content is viewed or clicked on. Clear gifs are tiny graphics with a unique identifier similar in function to cookies. In contrast to cookies, which are stored on a visitor’s computer, clear gifs are embedded invisibly on web pages and e-mails and are about the size of a period.
Log Files. We may also gather certain information automatically and store it in log files. For instance, when you visit our Site, the server may automatically recognize some information, including but not limited to, the date and time you visited our Site, the pages you visited, the referrer (the website you came from), the type of browser you are using (e.g., Firefox, Internet Explorer), the type of operating system you are using (e.g., Windows or Mac OS), and the domain name and address of your internet service provider.
Online Behavioral Advertising. Our Site may place or recognize cookies and similar technologies on your browser or device when you visit it for purposes of serving you targeted advertising (a.k.a. “online behavioral advertising”). Third party analytics and advertising companies may also place their own cookies or similar technology on your browser or device when you visit our Site and other third-party websites, in order to provide analytics or other services to us or our partners or serve customized advertisements to you. As noted above, you can set your device or browser to accept or reject most cookies, or at least notify you in most situations that the technology is offered. As an additional step, these advertising companies may participate in one of the following self-regulatory programs for online behavioral advertising, with corresponding user opt-outs:
Networking Advertising Initiative – (http://www.networkadvertising.org/choices/)
Digital Advertising Alliance – (http://www.aboutads.info/choices/)
Digital Advertising Alliance Canada – (http://youradchoices.ca/choices)
DAA App Choices Mobile App – For mobile devices (e.g., smartphone, tablets), you may consider downloading the DAA AppChoices Mobile App to manage such technology
European Interactive Digital Advertising Alliance in Europe (http://www.youronlinechoices.eu/).
Please note that even if you reject such devices, you may continue to receive advertisements, but the advertisements will not be tailored to your browsing activities and interests.
How We Use Information
Society may use Personal Information to provide you with Society products and services and inform you about other Society products and services that may be of interest to you. In particular, we may use your Personal Information to:
- Process applications that you submit to Society;
- Register you for Society programs and events;
- Process orders that you place with Society;
- Correspond with you regarding events or Society-related products or services; and
- Maintain the online Society member directory.
Society may also send you newsletters and other informational materials that may be of interest to you.
How We Share Information
Society may share Personal Information as follows:
Third Party Processors and Transaction Processing
We engage third parties to perform services in connection with the operation of this Site and our organization. Examples of these third parties may include website hosting service providers, technology service providers, payment processors, legal advisers and consultants, examination supervisors and/or related services. We may share Personal Information with these third parties, but we authorize them to use this Personal Information only in connection with the services they perform on our behalf. Such parties are bound by contract to establish reasonable measures to protect your Personal Information from unauthorized access, use, or disclosure. In addition, we may share certain Personal Information with third parties as necessary to facilitate our offering of products and services to you.
Third Party Products and Services
We may share Personal Information with select third parties that offer services or products that we believe may be of interest to you in accordance with our policies and applicable law. These third parties may contact you with communications regarding their own services or products. Such third parties may include exam preparatory providers, exhibitors at and sponsors of Society events, and other Society partners.
Society Member Directories
We may make your name, location, and charter status information publicly available through a Society online member directory, as well as by phone and email upon a third party’s request. You may be able to choose to make additional information available on the online member directory by changing your account preferences.
For some Society events, we may make certain Personal Information of all event attendees available to other event attendees and event sponsors. The Personal Information made available may include name, employer, address, and email address.
We may share Personal Information as required by law or at the request of government regulators or other law enforcement officials and the courts.
Society Networking Sites and Social Media Sites
The Site may offer opportunities to engage in social networking, interact with others and/or submit or post messages or other content, such as on Society blogs (“Society Networking Sites”). The Site may also provide for interactions with third party websites or services including social media websites through plug-ins. Please note that any information or materials that you post or submit through such Society Networking Sites will be publicly posted to everyone that has access to the relevant Site. Posts to third party social media or other sites, including any content on our Site that you “share” or “like,” will be controlled by and subject to the terms of such social media or other sites. We encourage you to use caution when you submit any information or materials on or through any Society Networking Site or interact with third party websites or services through plug-ins.
Accessing and Updating Personal Information
Society maintains reasonable and appropriate technical, physical, and administrative measures to protect the security of your Personal Information. While we strive to protect your Personal Information, we cannot ensure the security of the information you transmit. We recommend you to take every precaution in protecting your Personal Information when you are on the internet. For example, change your passwords often, use a combination of letters and numbers when creating passwords, and make sure you use a secure browser.
Society does not knowingly collect any personal information from children under the age of 13, and users under the age of 13 should not submit any personal information to Society.
Changes to This Policy
If we make any material changes to our privacy practices we will post a prominent notice on our Site notifying users of the change.
For further information about Society’s privacy practices, please contact us at firstname.lastname@example.org.